Deposits and Billing
LEX 530 requires a $1,000.00 non-refundable deposit to reserve a date. If your event is canceled the deposit will be forfeited. If the event takes place as scheduled the deposit will be applied to the final invoice. The final invoice is issued after your event. LEX 530 is reserved for your event only after the deposit is received, the rental agreement is signed and the room rental has been collected.
The deposit is non-refundable and will be forfeited if your event is canceled by you for any reason. If LEX 530 is able to rebook the date you reserved for the same type of event your room rental fee will be refunded thirty days after your original event date.
Ninety Day Estimate
Ninety days before your event, Room set up, decorations, rentals, event details and your beverage service requirements will be reviewed and estimated. Caterers should have signed their facility use agreements supplied all necessary paper work and visited LEX 530 by this time.
Final Count and Payment
Ten days before the event a guaranteed attendance figure is required. This is the minimum attendance for billing purposes. Payment in full for beverage services and any other charges is due in the form of certified funds 10 days before the event.
Tax and Service Charge
LEX 530 is subject to all state and local taxes. Indiana State sales tax is 7%. All beverage purchases and rentals are subject to tax. A 20% service charge will be added to all beverage purchases. Tax exempt organizations should provide a signed tax-exempt certificate prior to the event.
Room rentals include tables, chairs, all standard table linens, podium and microphone, use of all available AV equipment and Hi-speed Internet access.
LEX 530 room rental is dependent on the type of event, the day of the event and the month in which the event is held. Event rental during the week, Monday through Thursday is negotiable. A minimum beverage purchase is also required. Please contact Lou Ann to discuss your event.